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About the Role
We seek a highly organized and proactive individual to provide part-time administrative support for a project that delivers educational and enrichment programs in schools and community organizations. The role involves managing paperwork, coordinating schedules, updating databases, communicating with stakeholders via email and WhatsApp, and creating simple materials using Canva. This position is ideal for someone who enjoys supporting meaningful, community-focused work and is confident in managing various administrative tasks.
Requirements
Requirements:
Previous experience in an administrative or coordination role.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Familiar with the Apple ecosystem and apps for work, such as Keynote and Numbers.
Familiar with Notion
Familiar with WhatsApp communities
Confident in communicating professionally via WhatsApp and email
Familiar with Canva for creating basic visuals
Ability to work independently and manage multiple tasks efficiently.
Key Responsibilities:
Administrative Support & Documentation
Prepare and manage project documents such as attendance sheets, reports, and schedules.
Organize and maintain accurate records and digital files.
Collect and process documentation from stakeholders on time.
Assist with data entry, reporting, and general admin tasks.
Stakeholder Communication
Serve as a point of contact for schools, trainers, and partner organizations.
Communicate regularly via WhatsApp and email to send updates, reminders, and respond to enquiries.
Follow up on documentation, confirmations, and scheduling with all parties.
Coordinate the collection of feedback from stakeholders and conduct data analysis.
Scheduling & Coordination
Schedule program sessions and meetings with various stakeholders.
Maintain up-to-date calendars and attendance records.
Confirm venue arrangements and ensure all logistics are in place.
Basic Design Work (Using Canva)
Create simple promotional materials, templates, and session resources using Canva.
Edit existing designs and ensure consistency with the organization’s brand and style guidelines.