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Admin Support

Job Type

Part Time

About the Role

We seek a highly organized and proactive individual to provide part-time administrative support for a project that delivers educational and enrichment programs in schools and community organizations. The role involves managing paperwork, coordinating schedules, updating databases, communicating with stakeholders via email and WhatsApp, and creating simple materials using Canva. This position is ideal for someone who enjoys supporting meaningful, community-focused work and is confident in managing various administrative tasks.

Requirements

Requirements:


  • Previous experience in an administrative or coordination role.

  • Strong organizational skills and attention to detail.

  • Excellent written and verbal communication skills.

  • Familiar with the Apple ecosystem and apps for work, such as Keynote and Numbers.

  • Familiar with Notion

  • Familiar with WhatsApp communities

  • Confident in communicating professionally via WhatsApp and email

  • Familiar with Canva for creating basic visuals

  • Ability to work independently and manage multiple tasks efficiently.


Key Responsibilities:


Administrative Support & Documentation

  • Prepare and manage project documents such as attendance sheets, reports, and schedules.

  • Organize and maintain accurate records and digital files.

  • Collect and process documentation from stakeholders on time.

  • Assist with data entry, reporting, and general admin tasks.


Stakeholder Communication

  • Serve as a point of contact for schools, trainers, and partner organizations.

  • Communicate regularly via WhatsApp and email to send updates, reminders, and respond to enquiries.

  • Follow up on documentation, confirmations, and scheduling with all parties.

  • Coordinate the collection of feedback from stakeholders and conduct data analysis.


Scheduling & Coordination

  • Schedule program sessions and meetings with various stakeholders.

  • Maintain up-to-date calendars and attendance records.

  • Confirm venue arrangements and ensure all logistics are in place.



Basic Design Work (Using Canva)

  • Create simple promotional materials, templates, and session resources using Canva.

  • Edit existing designs and ensure consistency with the organization’s brand and style guidelines.

Keep in touch

Riverside Point

30 Merchant Road, #03-03

Singapore 058282

+65 6337 5449

info@makethechange.sg

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WE SUPPORT THE LOCAL COMMUNITY, WITH OVER 80% OF OUR VENDORS AND CLIENTS BASED IN SINGAPORE.​

WE ARE COMMITTED TO DONATING 5% OF OUR STAFF TIME FOR PRO-BONO PROJECTS.

We welcome any partnership opportunities. Contact Us for collaboration opportunities. 

Thanks for submitting!

Initiatives  We Support

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Accreditations

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